Compliance

In 2004, we established our Corporate Code of Ethics in order to realize our Corporate Philosophy. Afterwards, in order to respond to major changes in the socio-economic environment, such as globalization of business activities and diversification of stakeholders, it was revised in 2012 as our Corporate Code of Conduct with specific items being added based on our Company Policy with our Management Philosophy as our social mission. Since then, the international community has been calling on companies to address global issues even more strongly, and the importance of companies fulfilling their social responsibility, such as respecting human rights, taking environmental measures, and ensuring tax transparency, has continued to grow. Under these circumstances, we have partially revised our Corporate Code of Conduct in order to promote corporate activities that more closely share values with society. Each and every one of our executives and employees will fulfill our social responsibility by putting this Code of Conduct into practice, and thereby contribute to the building of a sustainable society.

Takenaka Corporation has built a promotion system by setting up committees at the Head Office and at main and branch offices, and assigning a person in charge of promotion.
We have also set up a consultation and reporting desk, and we use the response and analysis of the various incidents received to prevent recurrence, educate and raise awareness, thereby turning the PDCA cycle.

We have established a reporting system that allows executives and employees of the company, group companies, and partner companies, as well as workers and retirees of these companies, to consult with and report to us if they discover any violations of laws or regulations, fraudulent acts, or other compliance violations, or if they have reason to believe that such violations are being carried out.

The consultation and reporting system related to compliance includes:
(1) ComplianceNet, Compliance Helpline and Takenaka Group Helpline are for Takenaka Corporation and group companies.
(2) PartnersNet has been set up for partner companies and individual business operators who do business with Takenaka.
In each case, the information is gathered by the Audit Office and investigated together with the person in charge of CSR and compliance Promotion, and the CSR and compliance leader, and then promptly dealt with. Aside from this, various inquiries from external stakeholders not related to compliance are accepted through "Contact Us" on the external website.

In 2009, we set up an external reporting window (PartnersNet) to prevent fraudulent accounting, harassment, and other misconduct by our company's personnel.

Whistleblowers will not experience any repercussions, and their information will be treated in a confidential manner by the contact person with care taken to ensure that they are not identified.

In order to ensure and promote compliance, a Compliance Subcommittee has been established under the Corporate Ethics Central Committee. In addition to identifying important risks, establishing action policies and checking progress, this subcommittee checks the response status of individual cases and give instructions on improvements. Committees at branches then deploy these policies and measures, and a facilitator is assigned at each business location.

As part of our anticorruption efforts, our Code of Conduct clearly stipulates fair transactions, the maintenance of transparent relationships with political and government entities, and the prohibition of bribery to obtain unfair advantage or other benefits. In addition, the Takenaka Group established a Tax Policy in 2020 to fulfill its social responsibility and public mission of paying appropriate taxes in accordance with the laws and regulations of each country and locality.

In the area of education and raising awareness, we post a top messages annually during groupwide campaign months; conduct e-learning for all employees on the Corporate Code of Conduct; hold workplace meetings focused on important issues of preventing misconduct; implement hierarchy-based training, which includes updated laws; and publish news covering the latest trends.

Please see the following for information on continuing awareness-raising activities.

Since 2009, Takenaka Corporation has designated November of each year as Compliance Month when we conduct companywide promotional efforts in the area of compliance. The Ministry of Land, Infrastructure, Transport and Tourism has also designated November as the Month to Promote Proper Business Transactions in the Construction Industry, and there is a period of activities linked to the month. In 2014, we expanded these activities to CSR, including compliance, and to each group company after establishing the Takenaka Group CSR Vision, "We, the Takenaka Group, will enhance dialog with stakeholders, turn those dreams into reality through urban creation, and connect a sustainable society to the future." The name was also revised to Takenaka Group CSR and Compliance Month, and these efforts are ongoing.

Since 2009, we have published news on events that are occurring in society about four times a year with focus on compliance-related topics in order to deepen compliance awareness and improve basic knowledge of employees.

Twice a month, we distribute a compliance magazine with easy-to-understands explanations on our internal website. A variety of compliance-related cases, regardless of industry, are included along with illustrations and quizzes, and it is utilized to raise awareness of compliance on a daily basis.

Human rights activity review conducted
After establishing our Human Rights Policy in 2018, we have identified and assessed risks based on advice from experts, and then addressed five high-risk issues.

Every year since 2021, we have invited Mr. Tomita, a representative director of LRQA Sustainability K.K. to review our human rights efforts at our Tokyo Main Office. Three of our departments made reports on activities in 2023 regarding four issues. In preparation for the "regulations limiting overtime work," which is approaching in April 2024, our Human Resources Department reported on thoroughly managing attendance, disseminating regulation contents and other activities; the Construction Department conducting trials on the new regulations as well as overtime and work site closures; and deployment of effective initiatives to improve business efficiency. Next, the Human Resources Department reported on training to eradicate harassment, e-learning and other new activities, and the Procurement Department reported on efforts continuing from the previous year to conduct surveys at global suppliers by visiting primary and secondary companies to investigate the actual situation with factory labor, visiting destinations for foreign workers, conducting surveys on foreign workers at domestic partner companies, and other activities. In response to these reports, we were advised, "Takenaka is steadily making progress on its efforts, more other companies, so please continue to do so," and "Organizing and publicizing these efforts companywide would make them more persuasive." Based on the guidance and advice from such experts, we will continue to improve our efforts.

In CSR Compliance News VOL.124 (published on July 27, 2023), we are working to raise awareness of human rights by disseminating information about the risks of human rights violations in global procurement.